Category Archives: ALEPH

OLIS Service Announcement: Moving from ebrary titles to ProQuest titles in Aleph

If your campus loads ebrary MARC records into Aleph in batch and you have moved to the new ProQuest platform, OLIS now has documentation and procedures in place for you to update Aleph.

New documents have been added to Footprints Knowledge Base #12458, How To Batch Load Vendor Files of MARC Records, to assist campuses with the migration of ebrary titles to ProQuest titles, and to assist with using the ProQuest platform:

Replace ebrary Records with ProQuests Records in Aleph.docx  — Please start with this document. It provides an overview of  the project of replacing MARC records in Aleph, and how to handle monthly updates.

ProQuest – Obtaining Records from Vendor.docx

Upload MARC Files Using the GUI.docx


As always, please submit a Footprints with any questions you might have.

Thank you.

— Natalie

OLIS Service Announcement: New Footprints on using p-manage-21

A new Footprints Knowledge Base Solution is now available:
#13084 – How To Run p-manage-21 to Change Bib and HOL Data

Two documents are included on this Footprints:
Using p-manage-21 to Change Bib Info
Using p-manage-21 to Change HOL Info

p-manage-21 is a job that allows you to make global changes to data. When run in the 01 library, changes are made to Bib records. When run in the 60 library, changes are made to HOLdings records. With p-manage-21 you can add, delete, or find/replace data. The 2 documents provide examples (with instructions) of using p-manage-21 on both Bib and HOL data.

If you have any questions, please submit a Footprints.


— Natalie

OLIS Service Announcement: Ebook Central and ebrary titles

With ProQuest’s impending move to Ebook Central for delivery of ebrary titles, it is unclear how data loads of MARC records into Aleph may be affected. There may be subtle changes in the MARC records that may require changes to the “fix” file used in p-manage-25. OLIS still needs to see these MARC records before knowing the extent of work that needs to be done.

If your campus loads ebrary MARC records into Aleph in batch and you move to Ebook Central, please contact OLIS via Footprints. Please do NOT load records from Ebook Central until OLIS can review and/or update your campus files and gives you the go-ahead to do the loads.

Thanks very much.

— Natalie

OLIS Service Announcement: Aleph OPAC now more secure

As of today, your Aleph OPAC is running over the more secure https protocol rather than http. Data passed between the browser and the Aleph server is encrypted on all screens and not just the patron login screens.

The url you are using for the prod OPAC is in the format:
* zzz = campus code
* 4##0 = campus port number

After you click any Aleph link within the catalog, you will see the url changes to:
* Note the ‘s’ in https and the last digit of the port number changes from 0 to 9.

If you’d like the opening screen of the OPAC to be https, you will need to change your link to:
* Substitute your campus code and the middle 2 digits of your port number

If you have any questions specific to your campus, please submit a Footprints ticket.

— Natalie

Aleph Version 22 PROD Upgrades Completed

The Aleph v22 PROD upgrades were completed as of August 11, 2016 for all 57 campuses with Aleph regions housed at ITEC.



Aleph version 22 PROD Upgrades to Begin


The Aleph v22 PROD upgrades begin the week of June 20, 2016 and will continue through the second week of August.  Aleph campus contacts will be sent notifications prior to the scheduled upgrade with information on the PROD upgrade process.


Maureen C. Zajkowski
SUNYConnect Program Manager
The State University of New York
State University Plaza – Albany, New York 12246
Tel: 518.320.1477    Fax: 518.320.1554
Be a part of Generation SUNY: Facebook – Twitter – YouTube

v22 DEV Upgrade Completed – ALF, CER, CNG, ESF, GEN, NEW, POT

From: Zajkowski, Maureen []
Sent: Friday, May 27, 2016 3:39 PM
Subject: [sunylms] RE: OLIS Announcement: v22 DEV Upgrade Completed – ALF, CER, CNG, ESF, GEN, NEW, POT

Hello Everyone

The Aleph contacts at ALF, CER, CNG, ESF, GEN, NEW, and POT have been notified that the Aleph DEV regions for these campuses have now been upgraded to v22.  The campus contacts have received documentation to help the library staff through the v22 upgrade process.  These DEV sides are now available for review and testing.

This concludes the v22 upgrades for all Aleph DEV regions hosted at ITEC.  Kudos to Val, Natalie and the entire OLIS/ITEC team for making this a reality.  There is still more to come.  PROD upgrades begin June 21.

Have a great holiday weekend.