Monthly Archives: January 2012

New: How To Run p-item-05 and p-ret-adm-01 for a Shelf List Report

The OLIS is pleased to announce an updated How To document: 
     How To Run p-item-05 and p-ret-adm-01 for a Shelf List Report
You can find the document in the Footprints Knowledge Base # 6814
Starting with v.20, the OLIS has seen a marked increase in the number of p-item-05 jobs that hang – and then need to be killed by OLIS.  This How To will assist you in running p-item-05 successfully and also provide information on running p-ret-adm-01 as an alternative.

  — Natalie

Two New Custom Services Available

Two new Custom Services have been developed based on recent Footprints requests.  These are now available for your use.

Custom-46 – List of Items in Temporary Location

Circ / Services / Custom Services – Items / List of Items in Temporary Location (custom-46)

This service lists bibliographic and item information for items with the Temporary Location box checked.  Results can be limited to one Collection Code or the service can be run on the entire database.  Bib records with an STA field are not included. The output file is in comma-delimited format that can be used and manipulated in Excel.

Note:  The Temporary Location box was used extensively during conversion to protect data in certain bib records having multiple item records.  You should not remove a Temporary Location without understanding the consequences.  For more information on removing a Temporary Location, see Footprints 9261 – How to correct migrated holdings and items for multi-volume works.

Custom-64 –  OPAC Stats – Logins – Monthly

Cataloging / Services / Custom Services – OPAC Stats / OPAC Stats – Logins – Monthly (custom-64)

This service reports the total number of OPAC logins for each month within the specified year.
Statistics are available to the beginning of v16.  For campuses that offer patron login to Aleph, this service will provide additional statistics on how Aleph is used.


  — Natalie

How To Correct Migrated Holdings/Item Records FP9261

Migration may seem a long time ago, but you will still encounter data oddities created during the migration.  One of these is the use of the temporary location flag to protect data.

Migrated data for multi-volume works (and serials) may not have been subfielded in a way that ALEPH could correctly create a HOL record for the base call number and items with the volume and number in a description field.

A specification for migrating this data was developed, which used the temporary location flag to override information in the HOL record so that: 1) a single HOL record was created and 2) specific item data could be protected.

This new “How To” explains how to correct this data.

Global removal of the temporary location flag is possible BUT IS NOT DESIRABLE, since global removal may result in the loss of data.