Follow-up Regarding Shutdown of Aleph-based Union Catalog

TO:   Aleph campus contacts,  Technical Services staff,  Public Services staff, Systems staff

This is a follow-up to yesterday’s announcement on the SUNYLMS, SUNYLA, and SCLD lists regarding the December 22, 2010 shutdown of the Aleph-based Union Catalog.  A copy of the announcement is also available on the SUNYConnect blog at http://www.sunyconnect.suny.edu/blog/?p=480

This posting includes information on the following topics:
1.  Last updates to the Aleph Union Catalog
2.  Revisions in workflow for deleting records from Aleph
3.  Updating URLs from the Aleph Union Catalog to the SUNYSearch Catalog

Last updates to the Aleph Union Catalog
The last updates will be completed the week of Dec. 6.  This includes data extracts from the University Centers and the campuses on the shared servers.  Natalie Sturr has been in direct contact with University Center representatives.

Revisions in workflow for deleting records from Aleph
Guidelines on deleting bibliographic records in local campus Aleph catalogs have been revised to reflect the move from the physical Aleph-based catalog to a new union catalog based on WorldCat (OCLC).  The revised guidelines have been consolidated into one document with four sections.  They are available at:  http://www.sunyconnect.suny.edu/olisdocs/public/Aleph/BibliographicStandards/

Updating URLs from the Aleph Union Catalog to the SUNYSearch Catalog
a.  URL links WITHIN a local WebOPAC will be updated by OLIS for campuses on the shared servers
b.  URL links anywhere else — Library Web pages, Course Management System (Angel, Blackboard), guides, etc. — MUST be done locally by campus staff

If  you have any questions please submit a Footprints issue at:  http://service.sunyconnect.suny.edu/footprints/help.html

Thank you
Maureen

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