Library Systems – What’s Next, What’s New?

From: Zajkowski, Maureen [mailto:Maureen.Zajkowski@suny.edu]
Sent: Wednesday, July 01, 2015 8:45 PM
To: SUNYLA discussion group
Subject: [sunyla-l] Library Systems – What’s Next, What’s New?

Everyone

This is an open Invitation to the SUNY community to join the “Next Gen” Library Systems Information Group in the SUNY Learning Commons.

Background
In April 2015 the OLIS distributed a Request for Information (RFI) to solicit responses from vendors regarding developments in the library systems market. The scope of the RFI was to acquire information on next generation library systems that can support the significantly varied needs and sizes of libraries across SUNY; including vendors’ product roads maps, services in support of those products, and associated costs.

A Library Systems RFI Review team has been established to review the vendor responses (participants include members of the SUNY Council of Library Directors Executive Board, the OLIS, and representatives from campuses).

To help the SUNY library community (beyond the members of the RFI Review team) acquire information on developments in library systems, a “Next Gen” Library Systems Information Group has been created in the SUNY Learning Commons. This site contains the RFI vendor responses that have been designated for sharing internally within the larger SUNY community.

To access the “Next Gen” Library Systems Information Group in the Commons:
• As part of a SUNY campus you do not need to create a separate user name and password – rather, you will use your local campus credentials. The first time you login will create an account associated with the Learning Commons.
• Go to http://commons.suny.edu/
• There is a link on the first page “Getting Started – Attention SUNY Users” – click on the LOGIN button
• You will now be on the LOGIN PAGE – from here click on the SUNY LOGIN (please ignore the WP LOGIN)
• The result is a SUNY Secure SignOn box – select your campus from the dropdown, click on login
• The result should be your local campus authentication page – where you will use your local campus username and password
• You should now be logged into the SUNY Learning Commons
• Once logged into the Commons, click on Groups and look for the “Next Gen” Library Systems Information Group and click on the “Request Membership” selection next to the group name.
• Once the Request is approved, access to the group will be available.

All vendor responses are listed in the “Documents” area. Categories have been established for each vendor as well as a category on “RFI Documents” to aid in retrieval. After you select the Documents area, the results can be filtered through the Category dropdown box.

Please note that the information provided on this site is SUNY confidential. It cannot be shared with vendors or others outside of SUNY. Also, information on Fee Structure and Pricing is not included as the vendors have requested that financial information and other proprietary information be distributed only to the Library Systems RFI Review team.

To goal is that the information made available on this group site will help everyone develop a good understanding of the evolving library systems market.

Regards
Maureen

One Bib Project Update

From: Zajkowski, Maureen [mailto:Maureen.Zajkowski@suny.edu]
Sent: Wednesday, July 29, 2015 8:22 PM
To: SUNYLA discussion group
Subject: [sunyla-l] One Bib Project update

Please excuse duplicates. This is cross posted to the SCLD, SUNYLA, and SUNYLMS lists.
—–
From: SUNY Council of Library Directors Executive Board & The Office of Library and Information Systems
The OLIS and ITEC met on Friday, July 17 to review next steps associated with the Aleph One Bib Project. Although, the focus of the meeting was on the One Bib, discussions turned to the Request for Information (RFI) review for next generation library systems and the impact on the One Bib Project. These discussions led to a decision to step back from the One Bib project until the RFI review process has concluded.
The purpose of the RFI is to gain information about the production ready status of new systems and the costs associated with the purchase and implementation of a new Library Management System (LMS). A major outcome of this review is to determine whether it will be feasible for SUNY to move forward with a procurement process for a new system or whether it would be best to hold off on this process until there is a better understanding of the functionality needed by SUNY campuses and how a new system would be funded.
In the July 17 meeting it also became clear that the amount of time needed to move the One Bib into production would be 3 to 4 years, and the amount of time to go through the RFP procurement process (if decided) would be about the same amount of time. Given the amount of resources needed for either project, it was decided to put the Aleph One Bib project on hold for now until it becomes clearer whether engaging in a formal RFP procurement process would be feasible and within what time frames.
While considerable staff resources have been spent on the One Bib project, the OLIS and ITEC have continued to gain a much deeper understanding of how the Aleph systems work. This has resulted in projects within OLIS to consolidate and streamline Aleph configuration files that make troubleshooting and maintenance easier without impacting campus functionality. Further, extensive data cleanup has resulted from the project. Cleanup related to correcting problems with MARC tags and indicators have resulted in better retrieval of records. Fixing problems with how records have been marked as deleted, withdrawn, discarded, and suppressed will ensure that that records will correctly display in discovery tools and the WebOPAC. Other types of data issues have been documented in campus profiles that have been shared with the libraries. These profiles outline data cleanup that must be reviewed by local campus staff such as listing of duplicate records (do they represent multiple copies of an item, different editions of an item, or was the same record inadvertently downloaded more than once?) and local practice that does not follow MARC standards for bibliographic and holdings data . Data cleanup, while always important to ensure correct access to materials, becomes even more important in preparing for an eventual migration.
Another critical component of the decision to revisit the move to the One Bib within the context of a new system migration is that it gives the library community the opportunity to determine the level of sharing across campuses (catalogs, technical services processing, circulation policies, collection development and resource sharing) that can be configured within a new system environment. The new systems provide opportunities that were either not available, or not easily available within Aleph. It also provides the opportunity for the library community to explore specific practices where SUNY libraries can develop and implement consistent practices that will better position libraries for a migration to a new library management system. One example would be development of practices that sustain record cleanup work that has already been done to help ensure that records are in good shape for migration.
Finally, this decision will help campuses and the OLIS determine the best use of staff resources as we look to the future. We wish to give special thanks to the members of the Shared Cataloging and Authorities Task Force and to the campuses the OLIS asked to do some initial functionality testing. The work they have performed has not been in vain. The library data in SUNY has been cleaned up considerably and we would not feel comfortable pausing on the One Bib while we consider the RFIs, if it wasn’t for the job well done from our library colleagues.

Call numbers in forms

In an effort to provide better service to campuses and to position ourselves for a shared bib environment, the OLIS has reviewed various forms in the form_eng directory. Specifically, we are looking at which call number is displayed. When possible, the z30-call-number (the call number on the item) is preferred over the z13-call-number.

The form bor-list.xsl (list of items a patron has on loan) has been modified for all campuses.

A few campuses had other forms that needed to be modified. The OLIS has been in contact with each of these campuses.

If you have any questions, please submit a Footprints.

Thanks.

— Natalie

Updated list of codes in job_list.conf

In an effort to provide better service to campuses, the OLIS has standardized the job_list.conf file.  This file defines the codes used in the job_list that represent what days each job runs.

 
Only a few campuses needed their job_list modified to incorporate the new codes.  The OLIS has been in contact with these campuses and has edited their job_list file.

 
The updated list of codes are:
W1  NYYYYYN  Mon-Fri
W2  YYYYYNN  Sun-Thu
W3  YYYYYYY  Everyday
W4  NNYYYYY  Tues-Sat

 
WM  NYNNNNN  Monday
WT  NNYNNNN  Tuesday
WW  NNNYNNN  Wednesday
WR  NNNNYNN  Thursday
WF  NNNNNYN  Friday
WA  NNNNNNY  Saturday
WD  YNNNNNN  Sunday

If you have any questions, please submit a Footprints.

Thanks.

— Natalie
Natalie Sturr
OLIS / SUNY Oswego
315-312-3565
natalie.sturr@oswego.edu

 

Aleph v20 sp3830 – DEV Completed

The Aleph v20 DEV side has been upgraded to Service Pack 3830 for ALL campuses on the shared servers.

Next steps:
1. Please update your Aleph GUI Client for the DEV region. Updates will be required for the Staff DEV GUI client to work with sp3830.

  • The OLIS has provided instructions on using “Version Check.” This enables changes to the client to be pushed from the server to the client installed on the desktop. The person responsible for distribution of the client would run Version Check on each PC in order to download the changes.
  • NOTE: A repackaged 3830 client (a complete executable client) is available but campuses would only need to install this client if desktop PCs are added/upgraded or if a corrupt client needs a fresh install.
  • Information regarding both options is available from the OLIS Support Portal at http://wiki.sln.suny.edu/x/FwRO under the link “Service Pack 3830 GUI”

2. Please review your DEV side. Test routine functions and report any questions or problems via Footprints at https://service.sunyconnect.suny.edu/footprints/help.html

Please note that your Aleph PROD regions will be upgraded on May 21 between 4:00am – 7:00am. You will be notified when your PROD regions are available.

Thank you
Maureen

Maureen C. Zajkowski
SUNYConnect Program Manager
The State University of New York
State University Plaza – Albany, New York 12246
Tel: 518.320.1477 Fax: 518.320.1554

Aleph and EDS Linksource – Process for Updating Your Web OPACs

Good morning everyone,

As campuses move from 360Link to LinkSource, it will be necessary to change the links in the Aleph OPAC for some campuses.  23 campuses currently display a link to 360Link on the serials holdings screen – links that should be changed to LinkSource.

When your campus is ready to switch the link from 360Link to LinkSource – on either prod or dev – please submit a Footprints for this work.  Select the Service Task “Aleph Web OPAC v.20” and specify the following:
* whether dev or prod is to be updated
* your Ezproxy (or other authentication) base URL

https://service.sunyconnect.suny.edu/footprints/help.html

Natalie Sturr has developed the procedure for implementing LinkSource in your web OPACs and will be the lead on these Footprints issues.

You will be asked to test this from both on and off-campus.

Campuses that currently use the 360Link on the Aleph serials holdings screen are:
AUA, BRH, BRO, CAN, CER, CLI, COR, ERI, FIT, HVC, MAR, MOR, NAS, OLD, ONE, OSW,
PLA, POT, PUR, SCH, TCC, ULS, WES

Let us know via Footprints if you have any questions about this process.

Thank you and happy holidays,

Laura K. Murray and Natalie Sturr

Laura K. Murray
Library Automation Specialist
The State University of New York
State University Plaza – Albany, New York 12246
Tel: 518.320.1477    Fax: 518.320.1554
Be a part of Generation SUNY: Facebook – Twitter – YouTube

 

 

AIX to Linux Migration Schedules

TO:  Campus library staff with Aleph regions on Delaware, Saranac, and Seneca

Planning is underway to migrate Aleph regions on the current AIX servers (Delaware, Saranac, and Seneca) to new Linux servers.  Since Aleph will remain at version 20, there will be no changes to functionality.  The OLIS and ITEC have been working on processes to ensure that the migration will have minimal impact on local campus activities.

Information on the migration process, along with calendars indicating when campus Aleph regions will be migrated is available on the OLIS Confluence site at http://wiki.sln.suny.edu/x/AwPb  (logon required).

Time frames are:

  • DEV regions will be migrated from AIX to Linux from end of November through December 2012
  • PROD regions will be migrated from AIX to Linux from February through March 2013

Two dial-in conference calls will be scheduled to allow an opportunity for library staff to ask questions about the migration process and/or information provided in the attachment.  Pre-registration is not required for these calls.  The OLIS will document questions and answers for sharing with those who cannot participate.

The calls are scheduled for:

  • Wednesday, November 7, 10:00-11:00am
  • Thursday, November 15, 2:00-3:00pm

Dial-in information is available on the OLIS Confluence site at the URL listed above.

Thank you

Maureen

Maureen C. Zajkowski
SUNYConnect Program Manager
The State University of New York
State University Plaza – Albany, New York 12246
Tel: 518.320.1477    Fax: 518.320.1554
Be a part of Generation SUNY: Facebook – Twitter – YouTube